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Travel Reimbursement for Grad Students

Please read Plain and Simple Travel for Graduate Students. This reference guide gives explicit directions on the kind of receipts to obtain during your trip.

  1. The Graduate School and the Travel Department will reject your reimbursement travel voucher if you do not submit the appropriate receipts.
  2. The Graduate School and the Travel Department require ORIGINAL receipts.  Be sure to  make copies of all your receipts in the event they get lost during processing.
  3. Within 5 business days of your return submit your travel receipts to Amanda in the Graduate School.  She will process your travel voucher for reimbursement and will include the funding allotted to you by  the English Dept.
  4. You will receive a Travel Bot email from the Travel Dept. indicating that a Travel Voucher was submitted for you.  This is simply a reminder; you can delete the Travel Bot!
  5. You will forfeit your travel funds if you attempt to process your Travel Voucher online.  Lora Lopez of the Graduate School will immediately cancel your  voucher and you will receive $0 for your travel expenses.
  6. If you applied for English Department funds in addition to Grad School funds, the Grad School must process both. If you ask the English Department to process your $250 first, your voucher will be cancelled and you will receive $0 from the Grad School.
  7. Your reimbursement can take anywhere from 3 to 6 months. Please be patient.

If in doubt see Daryl Lynn in room 212C; make a phone call or send an email.

You can reach her at 742-2500, ext. 245 or at dl.davalos@ttu.edu; you can reach Amanda at the Graduate School at 742-2781.